Procurement - Buyer

MAN Energy Solutions enables its customers to achieve sustainable value creation in the transition towards a carbon neutral future. Addressing tomorrow’s challenges within the marine, energy and industrial sectors, we improve efficiency and performance at a systemic level. Leading the way in advanced engineering for more than 250 years, we provide a unique portfolio of technologies. Headquartered in Germany, MAN Energy Solutions employs some 14,000 people at over 120 sites globally. Our after-sales brand, MAN PrimeServ, offers a vast network of service centres to our customers all over the world.

Buyer

Summary:

Plans and directs the procurement of materials, equipment and services on a competitive basis and oversees the creation of contract specifications and standards for MAN Energy Solutions U.S, and departments characterized by industrial and/or high-tech operations and/or facilities.

Key Job Responsibilities:

Comply with MAN guidelines, rules, and regulations

• Relies on instructions and pre-established guidelines (such as MAN 18.1) to perform the functions of the job.
• Has knowledge of commonly-used concepts, practices, and procedures in our primary industry, as well as good familiarity with MAN-ES primary business practices, customers and vendor relations, and MAN Code of Conduct.
• Applies best practices to maintain MAN guidelines regarding price, service, quality, and delivery.
• Reviews requisitioned materials, equipment or services to see if they can be purchased via contract.

Process of Purchasing

• Assists in quoting parts and services for future customer and capitalized projects/orders (Send RFQ and/or follow up on existing RFQ’s).
• Reviews and processes Fixed Asset requests as per MAN-ES policy.
• Reviews purchase orders and contracts for completeness, accuracy and compliance with MAN policies and procedures, and have Purchase Documents signed per signature matrix.
• Gathers and compiles verbal and written bids. Tabulates bids, evaluating price quotes and comparing to specifications.
• Researches vendors and evaluates their ability to provide the availability of quality materials, equipment, and services.
• Interprets and evaluates contract provisions. Ensures purchase orders comport with existing contracts.
• Expedites orders to help meet production or repair deadlines when necessary.
• Communicates with other departments regarding PO status.
• Enters new vendor requests for MAN-ES facilities based on the New Vendor Survey.
• Resolves any CCM alerts in a timely manner and maintains vendor accounts up to date.
• Completes purchase order to invoice reconciliation.
• Performs other duties as assigned.

Operate and maintain the system updated – SAP

• Maintains and updates vendors lists.
• Creates and maintains purchase order files and logs in SAP.
• Prepares reports and responds to information requests from department managers, vendors, etc.
• Order material, parts and services required for each job once they are approved and released.
• Verifies confirmations to keep PO status up to date.
• Handles any discrepancies with invoices from vendors and Purchase orders and revise the PO in the system if applicable.
• Creates frame agreement documents and maintains blanket orders.

Required Education:

• Requires an Associate's degree in Business Administration, Materials Management, Purchasing or a closely related field.
• Professional buying experience may substitute for the above education requirement on a year-for-year basis.

Required Experience:

• Three years of professional buying experience are required. Professional buying experience may substitute for the above education requirement on a year-for-year basis.

Required 3^rd party Certifications/Qualifications: None.

Other skills:

• SAP knowledge.
• Microsoft Office Application Knowledge: Excel, Outlook, Word, Power Point (advanced – intermediate level, work with Pivot tables, charts and formulas).
• Work requires the direct application of a variety of procedures, policies and/or precedents. Moderate analytic ability is required in applying guidelines, policies and procedures, and in adapting standard methods to fit facts and conditions.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak and write in English is required. Ability to speak effectively before groups of customers or employees of organizations.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to adopt and live up to the company’s Core Values of being Reliable, Open, Innovative and Dynamic.

Physical Requirements:

The majority of the time of this position requires being in one place for several hours, typing on a keyboard, click and maneuver a mouse. Incumbent may also need to hold and maneuver parts and/or equipment to verifying dimensions. Reaching with hands and arms to maneuver parts and/or equipment. This position mostly uses close vision (clear vision at 5 feet or less).

MAN Energy Solutions USA, Inc. is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.