Executive Assistant

Are you a solution-oriented Team Player with a great sense of urgency and impeccable organizational skills that can prioritize and multi-task? We're looking for an Executive Assistant multiple Executives. The ideal candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail. This person should have experience supporting Executive Leadership in a fast-paced environment. Given the dynamic nature of the business, we will rely on the assistant to be flexible, available and consistent while maintaining the highest level of confidentiality.

JOB SUMMARY

This position is responsible for providing exemplary executive-level support to multiple Executives. Responsibilities include managing calendars, preparing reports/presentations and developing/implementing process improvements. Responsibilities include but, are not limited to:

RESPONSIBILITIES:

• Daily responsibilities include extensive managing of Executive calendars, scheduling simple to more complex meetings, (i.e., monitoring client/prospect meeting requests, etc.) including daily reminders to executives of meetings and deadlines.
• Optimum screening of incoming phone calls or emails and routing correctly to proper executive for action, direction or follow-up.
• Comprehensive coordination of meetings and special events.
• Timely and thorough preparation and review of expense reports.
• Assist in preparing presentations, meeting documentation and other items for internal and external meetings.
• Coordination of special events, and other projects as deemed necessary.
• Ensure Executives are arriving to their meetings promptly.
• Travel plans when necessary.
• Some personal responsibilities when asked.
• Reception coverage when asked.
• Assist with Executive Committee meeting preparation or clean up.
• Assist other EA’s when necessary.

REQUIREMENTS:

• Requires high school education or equivalent.
• Requires 5+ years of experience working with C-Level Executives.
• Must be very detail oriented and highly organized.
• Experience managing multiple calendars & expenses
• Exceptional organizational skills and impeccable attention to detail
• Strong follow-up and follow-through skills
• Must be able to discreetly handle sensitive and confidential material.
• Requires the ability to work with VIP clients and senior management.
• Requires exceptional written/verbal communication and organizational skills.
• Requires the ability to work both independently and in a team environment.
• Requires the ability to perform long-range tasks while handling short-term interruptions.
• Requires knowledge of Microsoft Office programs and internet search engines.
• Must have a keen sense of urgency.
• Must be very computer savvy and comfortable with graphics for presentation reporting.
• In-Office 5 days a week; daily lunch and snacks provided
• Availability before/after office hours during the week for event management and urgent scheduling