Events Marketing Coordinator

BUILD AN AMAZING CAREER WITH SYSTEM PAVERS!

System Pavers is growing at a tremendous rate, and we are looking to expand our marketing team with a motivated Events Marketing Coordinator! In this position you will be an important part of setting up events and work as a direct liaison with our Field Marketing department.

Job Responsibilities:

Home Shows

• Show Booking

• Complete all show applications/contracts with accurate information
• Provide all necessary documents as needed
• Obtain insurance from Legal and provide to show producer
• Fill out payment notification to provide Accounting
• Provide W9 to accounting if you are working with a new show producer

• Database Management o Maintain the Home Show List  Accurate budget month, dates, branch, cost, billing dates, booth placement

• Show performance notes and recommendations on next year’s location or other improvements that can be made
• Pull and record all leads, sweeps, appointments, and revenue, update in HS List

• Research additional Shows as needed o New Market Show Research

• Established Markets show research

• Corporate Communication

• Enter all Home shows into shared calendar department calendar

• Branch Support o Send all show schedules to branches weekly

• Update CRM system with active show IDs
• Send ID’s and tablet codes weekly; include previous results for two previous years for reference
• Deactivate ID’s from the previous week
• Send Exhibitor Kits and move-in instructions for upcoming shows weekly for shows, minimum 2 weeks prior

• Reconcile credit card statement weekly (Concur)

Field Marketing

• Liaison between the Marketing department and the Field Marketing teams.
• Liaison between Field Marketing Associate and SalesRabbit
• Send advertising collateral to Field Marketing teams monthly

Outdoor Living Events

• Event Details o Coordinate raffle prizes

• Vendors (i.e. caterer, sound- if needed)
• Look for and book applicable vendors
• Coordinate needs with branches (i.e. menu, guest counts, set up, misc needs).
• Exhibitors/ Outside Vendors
• Search for & reach out to potential exhibitors/sponsors
• Send and approve application & contract, obtain COIs and send for approval
• Provide payment information to accounting
• Send exhibitors set up instructions prior to event
• Coordinate any needed paperwork with office business park associations (i.e. permits, insurance, etc.)

• Assist with Branch Efforts o Coordinate any needed collateral (i.e. one-page invite) with graphics for artwork and send to appropriate person(s).

• Ensure branch has everything they need for day of event
• Send tablet login information for each event/office

• Advertising o Ensure advertising efforts are completed for each channel and help as needed

• Post event details on various event calendars

Collateral

• Place new order as needed for event collateral

• Events & Field Marketing- Banner stands, Canopies, Backdrops, tablecloths, pop up banners, sweepstakes banners, Canvasser doorhangers, Photo Books, event & neighborhood coupons
• Providing all necessary collateral for any new markets

• Email Vendors for quotes
• Source new vendors as needed
• Send vendor shipping quantities and addresses (if applicable)
• Ship collateral items to branches (Welcome kits, Photo binders, etc.)
• Upload files to vendor
• invoice and provide to accounting.

Experience & Skills:  

• Previous successful sales experience or a strong interest in kickstarting your sales career.
• Comfortable using basic office programs and learning new technology.
• Must have your driver’s license and be able to meet driving insurance guidelines.
• Construction experience a plus.
• If you have passion for home improvement and/or experience in with in-home sales, this may be the perfect opportunity for you!

About You 

• Self-motivated: You’re driven by a desire and the ability to meet and exceed your performance goals through friendly competition amongst your team
• Great Communicator: You excel in both verbal and written communications
• Personable: You’re known for your outgoing personality and professionalism
• Creative Problem Solver: You love the idea of helping homeowners fulfill their outdoor living dreams through projects that add lasting value and beauty

Our Employees enjoy:

• $20/hour compensation
• Hybrid opportunity – in the office once a week, work from home the remainder of the time
• Full benefits: health, dental, vision, life, and a 401K with company match.
• Continuous education and career development opportunities

About Us 

As the nation’s leading outdoor remodeling company, System Pavers has been creating gorgeous, personalized living spaces that deliver quality, beauty, and durability we proudly stand behind. Since opening in 1992, more than 85,000 homeowners have trusted us to transform their outdoor lifestyles through remodels that add lasting value to their homes. As an established company with a reputation for stellar work, we’re looking forward to many more years of meeting and exceeding customer expectations as leaders in our industry.

We invite you to experience and become a part of our amazing culture as we help one another pave the way to personal and professional success. Join our energetic and positive team as we help guide homeowners through a rewarding outdoor remodeling journey.

Find out more about us by visiting our website or visiting our careers page, here.

As an Events Marketing Coordinator at System Pavers, you will see visible results of your work and everything you do will make a difference to the success of our entire company. System Pavers has a fantastic and dedicated team focused on helping our customer make memories with the friends and family.  

System Pavers is proud to be an inclusive and equal opportunity employer of a diverse set of individuals and will consider for employment all qualified applicants. System Pavers requires the satisfactory passing of a standard background check for all positions and a clean driving record when driving for the job is required.