Administrative Assistant - Utilities

Sylvamo’s Eastover, SC paper mill has an opening for an Administrative Assistant III in the Utilities Department.  We are looking for dependable women and men with excellent problem-solving, communication and teamwork skills to fill our challenging positions.  Sylvamo offers a great work environment, competitive salaries, and excellent benefits including health care, life insurance, disability income, gainsharing, holidays, vacation, 401k and retiree savings.

Administrative Assistant

Job Responsibilities:

Key Job Duties Include:

• Support Utilities department employees in day to day operations
• Coordinate Customer visits and Business Team visits for the mill which includes interfacing with Corporate
• Training reports/tracking – My Learning administrator for department
• Chemical and consumable management for the department including ordering and maintaining inventories
• Write purchase requisitions and analyze issues with Purchase Orders  (i.e. non-payment)
• Support Operations to include assisting with Microsoft applications, Employee Service Center issues, and payroll issues
• Department administrator- for employee timekeeping system

• Train new timekeepers on system
• Ensure operations work time is entered correctly each week
• Coordinate all technician moves and work hour changes with HR, including managing SC/FMLA approvals
• Ensure proper staffing for the department

• Support Safety systems for Department
• Office supply and printer/copier management
• Maintain record management for the department and up keep of systems
• Lead engagement efforts for the department including coordination of celebrations
• Coordinate shipping from the department including hazardous material shipping

Minimum Qualifications:

• Skilled oral and written communications
• Analytical/problem solving skills
• Ability to interface with others on multiple levels
• Self-directed with good time and project management skills
• Takes initiative to find creative solutions
• Proficient training skills
• Proficient in Microsoft Word, Excel, PowerPoint and Access
• Familiarity with Sharepoint and use of tool for document revision and management control or similar system
• Respects Confidentiality

Preferred Qualifications:

• Demonstrated ability to manage and coordinate multiple projects and deadlines
• Working knowledge of some type of timekeeping system (i.e. Day Force)
• Ability to analyze budgets
• Balance directive communication while being tactful.

• Strong organizational skills.
• Strong interpersonal skills.
• Strong written and communication skills