Accounts Payable Clerk

Every Q2 Artificial Lift Services employee is expected to conduct themselves in a professional manner.

Working closely with the Accounts Payable team, the Accounts Payable Clerk will apply their skills and understanding within the department to ensure Q2’s high volume of Vendor invoices are recorded and paid timely and accurately. They will harness their strong communication skills to communicate promptly and professionally to external vendors in regard to reconciling accounts and providing payment updates. Working closely with internal stakeholders, they will ensure seamless processing, proper authorization and accurate coding of all invoices processed.

Position Specific Responsibilities

• Receive and process invoices efficiently
• Accurate entry of Vendor invoices
• Matching purchase orders to invoices and verifying accuracy
• Reconciling statements and maintaining Vendor/Employee relations
• Processing Vendor and Employee reimbursements
• Completing new Vendor credit applications
• Making journal entries as required
• Ensuring checklists and all entries are completed for month end reporting
• Month end balancing
• Manage emails
• Computerized cheque runs
• Vendor relations – collect W9 forms
• Filing
• Facilitate secure internal document handling, scanning and filing of invoices
• Recommend process improvements to improve accuracy and timeliness of Accounts Payable work-flow
• Cultivate strong relationships with Q2 stakeholders and other department leaders

Required Minimum Qualifications

• Minimum 2 years of experience in Accounts Payable or related field
• An understanding of best practices and Accounts Payable processes
• Business Administration diploma or equivalent would be an asset
• Experience in an accounting environment would be an asset
• Experience with purchase orders in a Finance, Supply Chain, Procurement environment would be an asset
• Excellent interpersonal skills for communicating politely and professionally with external vendors and internal stakeholders both verbally and written
• Must be comfortable with technology, including Microsoft Office programs such as excel and outlook
• Self-driven and proven initiative to problem-solve
• Detail oriented with a high level of accuracy and organization

• Sedentary work
  • Lifting 10lbs maximum
  • Sitting for long periods
• Repetitive movements
  • Finger dexterity

Benefits:

• Dental care
• Vision Care
• Employee Assistance Program
• Extended Health Care
• Life Insurance
• Paid Sick Time
• Paid Time off

Schedule:

• 8 hour shift
• Monday to Friday