Accounts Payable Manager

For Earth For Life

BASIC PURPOSE AND SCOPE OF POSITION

Assists with managing Accounts Payable, Corporate Card and other administrative functions for the department.  Supervise, assist, and train Accounts Payable Clerks to ensure that processes and company policies are followed and payments are made in a timely manner.  Audits the accuracy and ensures the integrity, timeliness and quality of all functions.  Motivates department staff and enhances employee morale to achieve department and corporate strategic objectives.  Manages and develops all staff skill levels to maximize efficiency in accordance with company employee policies.  

PRINCIPAL ACTIVITIES:  This position does the following in accordance with all applicable Federal, State and local laws / regulations and the Company’s policies, procedures and guidelines:

• Distributes work and training Accounts Payable Clerks in day-to-day activities to ensure that invoices are processed within company policies and procedures, in a timely manner, with minimal errors.
• Resolve vendor and interoffice inquiries and conflicts.
• Monitor and maintain Accounts Payable department and system, including but not limited to: review invoices entered into system by Accounts Payable Clerks; review vendor master changes; review vendor check and ACH runs; review wire payments to vendors; monitor various electronic invoice processes for invoice processing and payments (for example IDOC reports and OpenText); void checks; and enter invoices into system for payment when necessary.
• Reconciliation and maintenance of major vendor accounts and AP suspense accounts.
• Researches and concludes on issues arising which hold up or slow processing of invoices and payment.
• Maintain effective internal controls for the AP department and support internal and external audits and reviews.
• Additional duties as assigned by management.

MINIMUM QUALIFICATIONS

• Bachelors degree in Accounting or related business major preferred.
• In lieu of degree, 7 years of Accounts Payable related experience in a similar high volume transaction environment to Kubota.  

• 3+ years of supervisory experience in Accounts Payable.
• General knowledge of accounting principles, especially in accounts payable and journal entries. 
• Excellent communication and interpersonal skills to interface with many departments, vendors and staff.
• Ability to effectively manage and develop subordinates to ensure the smooth operation of the department.
• Proficient in Microsoft Excel, Word, PowerPoint.

PHYSICAL REQUIREMENTS:  Typical office environment. 

DISCLAIMER:

The information provided in the description has been designed to indicate the general nature and level of work performed by incumbents within the classification.  This description is not intended to be a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job/classification.  This job is intended to include the current essential functions of the job.  Management reserves the right to add or modify the duties and responsibilities and to designate other functions as essential at any time.

 Kubota is an equal opportunity at will employer and does not discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, sexual orientation or national origin.