Records Coordinator

Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country’s top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations and individuals. Principal industries Harris Beach represents include education, energy, financial, food and beverage, health care, insurance, manufacturing, medical and life sciences, real estate developers, and state and local governments and authorities. The firm’s more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale, Washington, D.C. and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.

Location: NYC Office (100% in the office)

Are you a detail-oriented, organized, hard worker? Do you have file, records clerk/coordinator, or data entry experience? Are you excited about the opportunity to join an innovative, growing law firm that has been successful for more than 165 years?

Harris Beach is looking for a Records Coordinator to accurately file/scan the firm’s business and client related electronic and paper records. You will thrive in this role if you have:

• 1+ years of experience working in a file or records clerk/coordinator capacity OR 2+ years of experience in a professional office environment working in data entry or detail-oriented position
• A High School Diploma or equivalent (Associates Degree preferred)
• Exceptional attention to detail and work product accuracy
• Experience with NetDocuments or other document/records management software (preferred)
• PC proficiency and experience with Microsoft Office Suite (Word, Outlook, Excel)
• Strong workload prioritization, multi-tasking, and organization skills
• Excellent verbal and written communication skills; Ability to effectively and efficiently respond to timely requests and concerns in a professional manner

The Records Coordinator will prepare, arrange, index, scan, classify/identify, profile, and store electronic and paper records both onsite and offsite, following the firm’s records policies. Do you have the drive and desire to:

• Enter accurate file and document information into a records management database
• Save and profile emails and attached electronic documents pertaining to client matters
• Scan, save, and inventory hard copy documents utilizing various equipment (high speed scanner, multi-function device)
• Perform day-to-day scanning of mail/records along with ECFs (Electronic Case Files) into the document management system
• Upload Radiology CDs into network drives for client matters
• Locate, retrieve, and distribute records from offsite storage facility as requested
• Process files/boxes for transfer to offsite storage facility
• Maintain efficient organization and arrangement of records and file rooms; include general filing of paper documents
• Create files (Redweld expanding files) for new matters; file documents accordingly
• Perform document searches in document management system and hard copy files for case teams upon request

Harris Beach recognizes everyone has a right to be included. You will be successful in your career at the firm if you:

• Demonstrate consistent logic, rationality, and objectivity in decision making
• Exhibit conscientiousness, dedication, self-discipline, and a sense of responsibility
• Believe in the firm’s core values: integrity, support, ingenuity, teamwork, and inclusion

• Enjoy working with diverse personalities within various levels of the firm
• Are comfortable working in the office every day

Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Records Coordinator in New York City is 40 hours per week.

Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates with varied backgrounds and skills, including military experience. Harris Beach PLLC is an Equal Opportunity Employer.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.