Receptionist/Office Clerk

Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent. The Company’s common shares are listed on the Toronto Stock Exchange (TSX: SJ). 

Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever- expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.

A dynamic individual who can seamlessly navigate the demands of supporting multiple departments while also serving as the welcoming face of the company as the receptionist. The ideal candidate will possess a proactive attitude, anticipating the needs of each department and providing timely and effective support. They will excel in managing a variety of tasks concurrently, demonstrating exceptional organizational skills and attention to detail. This role requires someone who can adapt quickly to changing priorities and work collaboratively with diverse teams.

Responsibilities:

Reception :

• Greet and assist visitors in a friendly and welcoming manner.
• Answer and direct incoming phone calls (low volume).
• Receive and distribute mail, packages, and courier deliveries.
• Prepare and ship packages.
• Provide general administrative support to staff as required.
• Manage inventory of office supplies and place orders as needed.
• Keep common areas clean and organized, including break rooms and conference rooms.

A/P:

• Coordinate vendor creation with master data (which include contacting new vendors by phone).
• Complete vendor creation applications and file documents electronically.
• Retrieve electronic invoices from various vendors and file electronically.
• Help head office’s daily data operations from the finance, tax, IT and procurement department.
• Statement Reconciliation.
• Provides clerical and administrative support to the AP department.

HR:

• Resolve administrative problems with our vendors.
• Perform periodic audits to ensure accuracy of data and the effectiveness of internal controls.
• Support the HR team with data collection, preparing reports and presentations.
• Assist with HR related correspondence and communication

Qualifications:

• DEC
• 2-5 years in a similar position
• Bilingual in English and French written and spoken
• Strong Microsoft Office experience (Excel, Word, Power Point, Outlook)
• Ability to handle confidential information with utmost discretion and adherence to privacy standards.
• Great organizational skills and attention to detail
• Professional demeanor
• Proactive attitude