Field Office Clerk

Field Office Clerk

Essential Duties and Responsibilities:

Field Office Clerk is responsible for performing general day-to-day tasks to ensure the rest of the office has adequate support. Their duties may include, but are not limited to the following:

• Receiving and directing visitors
• Checking email and responding timely

• Creating spreadsheets
• Maintain compliance with all company policies and procedures
• Processing invoices and distribute
• Maintain files so they remain updated and easily accessible
• Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
• Good computer skills, including basic troubleshooting and using word processing, spreadsheet, and email software applications
• Makes copies, print documents, scheduling meetings
• Assist colleagues whenever necessary
• Assisting new hires with all onboarding checklist
• Handle administrative requests from senior managers
• Assist with bilingual needs as necessary
• All other duties as assigned

Education and/or Work Experience Requirements:

• High School Diploma or equivalent required
• Prior experience handling administrative responsibilities
• Proficiency with Microsoft Office Suite, especially PowerPoint and Excel, and ability to navigate through accounting/treasury applications
• Ability to successfully perform multiple tasks with strict deadlines, while maintain a high level of detail
• Excellent verbal and written communication, with ability to produce high quality emails and messages to individuals at all levels of the organization
• Able to work with minimal supervision, works well individually and on teams
• Strong organizational and time management skills

Working Conditions:

• Prolonged periods of sitting at a desk and working on a computer

• Must be able to access and navigate each department at the organization’s facilities
• Occasional driving may be needed to travel to Kinetik plants and worksites as needed

• Available outside of normal working hours as needed for business necessity

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Ability to work effectively in all working conditions noted above.
• Making fast, repeated movements of fingers, hands, and wrists
• Will require lifting, carrying, pushing and pulling up to 15 lbs. in a safe manner on a regular basis

Kinetik is an equal employment opportunity employer and does not discriminate against qualified applicants on the basis of actual or perceived race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law.